Guidelines & Template

Submission Deadline for the EXTENDED PAPER

Manuscripts should be submitted at bgs@bgscongress.org before the deadline of  2o October 2021, 23:59 hrs (GMT +2).

Please use the mandatory template :  BGS 2021 Template

Anti-Plagiarism Statement

We invite the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering.

Publication

The accepted – extended papers will be published as a book chapter.   For publishing will be considered only the properly written and informative papers that are submitted in line with the template instructions.

Authors are encouraged to submit their material for publication in one of the partner journals of the BGS2021 Congress. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.

Selection Process

The Selection Committee will consider all papers part of the Technical Programm of the BGS Congress 2021 submitted to the Office (bgs@bgscongress.org) by 20 October 2021 23:59 hrs (GMT +2)

Each paper will be reviewed by at least 2 referees. The evaluation process is no formality, on average 1 out of every 4 submitted papers is rejected!

The layout of Extended Paper

Titles should be short (max. 16 words, longer titles will be cut off) and relevant.  Extended abstracts must be in English, original and not have appeared in any other publication.

The body of the extended abstract needs to be of a maximum of 12 full pages in length, paper size 170X240 mm (6.69″X9.45″), Portrait. The paper should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references.

Please do not use more than 1 column for text, do not frame the text, and please upload the body of your extended paper as one document with embedded figures.

The layout of the references should be consistent with the style guide for references in the First Break guidance for authors. Please ensure every citation has a reference and vice versa.

Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.

Supply a short caption for each figure; a more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.

Uploading your abstract

The body of the extended paper must use the indication included in the BGS 2021 Template
When ready please sent the document as .docx file at bgs@bgscongress.org

Submission Deadline for the Technical Programme

The Extended Abstract submission is CLOSED, but you can still be part of the event by giving a presentation (rapid fire talk -5 minutes or extended -15 minutes).
For this option follow the link

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Extended abstracts should be submitted before the deadline of  5 September 2021, 23:59 hrs (GMT +2).

Please use the mandatory template :  BGS 2021 Template
Speakers will be able to present their works as a pre-recorded presentation, in combination with online participation during the live sessions.

Anti-Plagiarism Statement

EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. The EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.

Publication

The accepted extended abstract is published on EarthDoc, which is an official EAGE publications, as submitted. Badly written extended abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.

Authors are encouraged to submit their material for publication in one of the journals of the association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.

Cancellation information

In case authors want to withdraw their abstracts please adhere to the following deadlines:

Withdrawal of abstracts before 5 September 2021 your (extended) abstract will not be included in the proceedings and will not be uploaded to EarthDoc.

Cancellations of presentations after 10 September 2021 may be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.

Please keep in mind that only extended abstracts that have been presented will be (remain) available on EarthDoc. If the presentation has not been given, the related extended abstract will be removed, before or after the event. Therefore, both withdrawn presentations and ‘no-shows’ will be removed!

Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.

Selection Process

The Selection Committee will consider all extended abstracts submitted to the EAGE Head Office by 1 September 2021 23:59 hrs (GMT +2) and authors will be notified in 2 weeks after the abstract submission. The technical programme selection meeting has then taken place and the technical programme with definite session titles and presentation allocation is composed.

Each extended abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 1 out of every 4 submitted extended abstracts is rejected!

The extended abstracts must be relevant to one of the conference topics. Authors are strongly requested to indicate the topic under which their extended abstract should be evaluated by the referees. Authors should also indicate their preference for either an oral or a poster presentation; certain material is more suitable for poster presentations, due to the details that need to be studied and discussed in more depth.

Oral and poster presentations are treated equally.

Presentations

EAGE cannot make any contributions toward coverage of expenses relating to the presentation.

Layout of Extended Abstract

Titles should be short (max. 16 words, longer titles will be cut off) and relevant. A summary of the extended abstract (max. 200 words) must be submitted as well. Extended abstracts must be in English, original and not have appeared in any other publication.

The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and therefore be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references. Four pages of text alone are unacceptable.

Please do not use more than 1 column for text, do not frame the text, and please upload the body of your extended abstract as one document with embedded figures.

A good extended abstract set in the BGS 2021 Template [Word: 800 kB] consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgements and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.

The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.

Template usage:

• Do not make a cover page for your extended abstract. EAGE will make this for you with the title, authors and summary. Therefore, do not include this information in the body text of your extended abstract.
• Start the body text of your extended abstract directly under the conference logo
• Use font ‘Times New Roman 11pts’ with single line spacing. Set the alignment as justified and use the standard Word outline level (body text).
• Do not add empty lines or modify the line space.
• Use 2,54 cm (1”) for top, bottom, left and right margin.

The layout of the references should be consistent with the style guide for references in the First Break guidance for authors. Please ensure every citation has a reference and vice versa.

Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.

Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.

Example of an extended abstract [PDF:438KB], courtesy of G.D. Wach.

Uploading your abstract

Your extended abstract will be uploaded in several steps using the online submission module. The body of the extended abstract must be uploaded using the BGS 2021 Template [Word: 800 kB], either in Word or PDF. Please make sure the file is not protected.